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TEAM SECRETARY

Location
Manchester, Lancashire
Salary
£25,000 to £26,000
Job Type
Permanent
Posted
3 Nov 2021
My clients are the largest independent property consultancy in the world and, by the nature of being a partnership, our decisions are made by and for our people with a focus on long-term impact.
they are looking to recruit a Team Secretary for the division.

Responsibilities

Building Consultancy

*Good typist skills using digital dictation to type up reports, surveys and schedules.
*Good IT skills for word, excel, power point Microsoft teams to utilise BCD best practice documents.
*Well organised.
*Good organisation skills to track WIP.
*Assist organisation of team for monthly billings.
*Assist with preparation of marketing material.
*Previous building surveying experience would be beneficial.

PAM

*Holiday tracking and admin.
*Instruction mobilisation/hub/file set up/de mobilisation. To include contact with tenants, insurers and local authority.
*Inspection tracking, to include reminders to Team, arranging access and recording dates completed.
*Raising fees.
*Co-ordinating Team meetings and taking minutes.
*Admin related tasks in the process of collating service charge budget and reconciliation pack, including issuing to the tenants on behalf of the PM.
*Collating client reports, including some data collection and contact with tenants.
*Ad hoc assistance with any typing tasks/letters, although this will likely be limited.
*Ad hoc admin requests.
*Key management.
*Assisting with travel arrangements.
*Updating Team documents e.g. site list, tenant contact details.
*Basic queries with utility suppliers and local authorities.
*Assisting with updating basic rent review memo templates.
*Scanning incoming post.

Professional experience and personal skills profile
Qualifications/Education Required.

Particular Aptitudes/Skills Required

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Details

  • Job Reference: 413666456-2
  • Date Posted: 3 November 2021
  • Recruiter: ROC Recruitment
    ROC Recruitment
  • Location: Manchester, Lancashire
  • Salary: £25,000 to £26,000
  • Sector: Administration
  • Job Type: Permanent