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Immediately Available Personal Assistant

Location
Eastbourne, Sussex
Job Type
Temporary
Posted
1 Jul 2021
A great opportunity to join our clients business in Eastbourne, this is an excellent opportunity to be part of a diverse and talented company. Expect a team full of skilled and highly driven people with bags of passion and a real can-do attitude.

Client Details

Our client based in Eastbourne works within the events industry and due to expansion they are looking for a Personal Assistant to join their busy team.

Description

The key responsibilities of a Personal Assistant are;

Devising and maintaining office systems, including data management and filing
Arranging travel, visas and accommodation and occasionally, travelling with the Director to take minutes at meetings or to provide general assistance during presentations
Screening phone calls, enquiries and requests, and handling them when appropriate
Meeting and greeting visitors at all levels of seniority
Organising and maintaining diaries and making appointments
Dealing with incoming emails and actioning where possible
Taking dictation and minutes
Publishing minutes, action logs and papers in advance of meetings
Publishing minutes, action logs and papers on completion of meetings
Chasing the completion of actions and assisting to complete where necessary
Carrying out background research and presenting findings
Producing documents, briefing papers, reports and presentations
Managing customer complaints/issues in conjunction with Directors
Carrying out specific projects and research
Taking on some of the Directors responsibilities and working more closely with management
Deputising for the Director, making decisions and delegating work to others in the Directors absence
Being involved in decision-making processes
Assisting Director with project managementProfile

The successful Personal Assistant will have;

Proven experience with diary and email management
Ability to present information clearly and concisely
The ability to work under pressure and under tight deadlines
Ability to manage multiple projects in a fast-paced, time-sensitive environment
Good level of computer literacy, particularly regarding databases and Microsoft applications
Proven track record of being a proactive and inclusive team member
The ability to learn new concepts at a fast speed
High attention to detail
Proven organisational skills
Excellent oral and written communication skills
Ability to work in a customer focused manner
Can demonstrate the ability to carry out tasks within set time frames
Self-prioritise workload according to the business needs
Excellent time management skills
People management skillsJob Offer

Competitive hourly rate
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Details

  • Job Reference: 318656067-2
  • Date Posted: 1 July 2021
  • Recruiter: Page Personnel
    Page Personnel
  • Location: Eastbourne, Sussex
  • Salary: On Application
  • Sector: Administration
  • Job Type: Temporary