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Contract Support - Facilities Management

Cambridge, Cambridgeshire
£21,000 to £23,000
Job Type
1 Jul 2021
Contract Support - Facilities Management



Are you currently working as a Contract Support within Facilities Management ?

A leading Facilities and Maintenance provider are currently recruiting for an experienced Contract Support to join their team. This is an amazing opportunity for someone who is looking to take the next step in their career and to join a brilliant company who are rapidly expanding. The ideal candidate will be client facing, have strong commercial and financial experience and have a minimum of three years experience working as a Facilities Contract Support Administrator within a corporate environment. Experience on Maximo is preffered but not essential.

The role requires you to work Mon - Fri 9-5 and has a starting salary of £23,000.

Main Duties

Responsible for all Financial Contract Support on the Contract.

Oversee Finance and carry out training to make sure all tasks are complete within job specification

Solve queries quickly and efficiently using Concept Evolution CAFM System

Develop and collate internal reports and facilitate deadlines being met

Anticipate any potential process issues and support and implement solutions where necessary

Develop and use monthly KPI statistics: invoice pool, debt, WiP and to highlight areas of weakness in the team and put measure in place to rectify and improve performance

Raise annual subcontractor purchase orders. Support onsite Admins and SMT to improve data quality for PO requests and improve efficiency of PO request/approval process

Support Management with ad hoc requests

Manage time adequately to allow sufficient time to offer onsite support to Administrators, Building Managers and Account Lead

Invoice approval management - ensuring all POs on the account are checked

Point of contact for any issues relating to rejected invoices

Responsible for the management of all POs, including Chasing vendors for invoices, closing down OPOs, amending PO lines etc

Responsible for updating and sharing the PO request template

Efficiently deal with any telephone enquiries

Liaise with Helpdesk post room, couriers, cleaners and security as required

Arrange accommodation for management team

Update controlled documents

Maintain and keep documentation on the shared hard drive/sharepoint in good order

Responsible for the completion of a variety of straightforward, stand-alone tasks or high-volume transactions within set rules and instructions

Responsible for the delivery of own defined set of work including planning and decision-making

Interact with stakeholders around specific work efforts and deliverables

Support delivery of Health and Safety policy and standards

Awareness of cost/benefit as applicable to tasks performed

Organise and co-ordinate the Contract Review packs on a monthly basis

Collate weekly time sheets and system entry for senior management team including expenses

Holiday records and diary management for Account Lead

Support queries/actions from the finance team

Responsible for on boarding, set up and updating of business systems for New starter & Leaver process

Manage and process central invoice pool and queries

If you are interested in the position and feel you have the relevant experience required please apply ASAP. Interviews will be taking place over the next 2 weeks
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  • Job Reference: 318659617-2
  • Date Posted: 1 July 2021
  • Recruiter: Skilled Careers
    Skilled Careers
  • Location: Cambridge, Cambridgeshire
  • Salary: £21,000 to £23,000
  • Sector: Accounting
  • Job Type: Permanent